Location: Dammam, Saudi Arabia
Job Type: Full-time
Experience: Minimum 6 years in Saudi Arabia
Job Overview
We are looking for an experienced Secretary / Administrative Coordinator to support daily office operations in Dammam.
The ideal candidate should have strong experience in office administration, business correspondence, document control, vendor registration, prequalification, and company portals in Saudi Arabia.
Key Responsibilities
- Handle daily office administration and coordination.
- Prepare professional emails, letters, quotations, reports, and business documents.
- Manage company correspondence with customers, suppliers, and business partners.
- Register the company with new customers, suppliers, and vendor portals.
- Complete supplier and vendor registration for major companies in Saudi Arabia.
- Prepare and submit prequalification documents and follow up on registration status.
- Conduct online research using Google and other relevant sources.
- Use ChatGPT for research, document preparation, and administrative tasks.
- Maintain company records, files, and documentation.
- Prepare, organize, and manage PDF documents.
- Use Microsoft Word, Excel, Outlook, and other office tools.
- Maintain proper document control and filing systems.
- Follow up with customers, suppliers, and company representatives.
- Work independently and complete administrative tasks on time.
Requirements
- Minimum 6 years of work experience in Saudi Arabia.
- Excellent written and spoken English.
- Strong experience in professional business correspondence.
- Experience preparing emails, letters, quotations, reports, and other company documents.
- Experience with company and supplier vendor registration.
- Familiarity with vendor portals used by major companies in Saudi Arabia.
- Experience preparing and submitting prequalification documents.
- Good knowledge of Microsoft Word, Excel, Outlook, and PDF documentation.
- Strong document control, filing, and administrative skills.
- Comfortable using Google Search and ChatGPT for work-related tasks.
- Professional communication skills with customers, suppliers, and company representatives.
- Organized, responsible, detail-oriented, and able to work independently.
Job Details
Position: Secretary / Administrative Coordinator
Location: Dammam, Saudi Arabia
Experience: 6+ years in Saudi Arabia
Language: Excellent English required
Employment Type: Full-time
How to Apply
Only candidates who meet the requirements should apply.
Send your updated CV to:
Email: mutazar@fli-ksa.com
FAQs
How much experience is required?
A minimum of 6 years of work experience in Saudi Arabia is required.
What language is required?
Candidates must have excellent written and spoken English.
Is vendor registration experience required?
Yes. Experience with company registration, supplier registration, vendor portals, and prequalification documents is important for this role.
Which software should the candidate know?
Good knowledge of Microsoft Word, Excel, Outlook, and PDF documentation is required. Candidates should also be comfortable using Google Search and ChatGPT for work.
Where is the job located?
The position is based in Dammam, Saudi Arabia.
How can I apply?
Send your updated CV to mutazar@fli-ksa.com.
