An Executive Secretary / Administrative Assistant job is available in Jubail, Saudi Arabia. They are looking for an experienced person who can support senior management, handle office administration, prepare business documents, manage schedules, and follow up on daily office work.
The position is suitable for someone with at least 5 years of experience as an Executive Secretary, Administrative Assistant, Office Administrator, or in a similar administrative role.
The candidate must already be living in Saudi Arabia and must have a transferable Iqama.
Job Details
- Job Title: Executive Secretary / Administrative Assistant
- Location: Jubail, Saudi Arabia
- Experience: Minimum 5 years
- Education: Diploma or Bachelor’s degree preferred
- Work Area: Executive support and office administration
- English: Fluent written and spoken English
- Typing: Around 60–70 words per minute
- Iqama: Transferable Iqama mandatory
- Location Requirement: Candidate must currently be in Saudi Arabia
- Application Email: jobs@al-asdaf.com
- Email Subject: Executive Secretary – Jubail
Who Are They Looking For?
They are looking for an organized and dependable Executive Secretary or Administrative Assistant who can work closely with management.
The person should be comfortable handling several office tasks at the same time. This includes managing appointments, preparing documents, answering emails, arranging meetings, maintaining records, and following up with different departments.
Previous experience supporting senior management, company executives, directors, or managers is preferred.
Experience in an industrial company or trading company is also preferred.
Main Duties of the Executive Secretary
The selected candidate will support management with daily administrative and office work.
The main duties may include:
Managing Schedules
- Manage executive calendars
- Arrange appointments
- Schedule meetings
- Coordinate business schedules
- Keep track of important dates and deadlines
- Follow up on meetings and pending actions
- Help management manage daily priorities
The candidate should be able to keep schedules organized and make sure important meetings and appointments are not missed.
Emails and Business Communication
The Executive Secretary will handle different types of business communication.
This can include:
- Incoming and outgoing emails
- Telephone calls
- Official letters
- Business correspondence
- Internal communications
- External communications
- Messages from clients and suppliers
Good English writing is important because the position involves preparing professional emails and other business documents.
Document Management and Filing
The candidate will also be responsible for maintaining company documents and records.
This may include:
- Contracts
- Reports
- Letters
- Quotations
- Management documents
- Company records
- Meeting documents
- Electronic files
- Confidential information
The person should be able to organize both physical and electronic filing systems so documents can be found quickly when needed.
Experience with document control, records management, electronic filing, and document management systems is preferred.
Preparing Reports and Business Documents
The Executive Secretary may need to prepare different documents for management and office use.
These can include:
- Business letters
- Memos
- Reports
- Quotations
- Presentations
- Meeting minutes
- Management summaries
- Office documents
- Follow-up reports
The candidate should have good typing and formatting skills and should be able to check documents carefully before sending them.
Follow-Up and Coordination
Strong follow-up skills are important for this position.
The Executive Secretary may need to contact:
- Company departments
- Clients
- Suppliers
- Business partners
- Management teams
- Other stakeholders
The candidate should keep track of pending matters and follow up until the required action is completed.
They may also monitor deadlines, approvals, management instructions, assignments, and project-related tasks.
Office Administration
The position also includes general administrative support.
The selected candidate may help with:
- Office coordination
- Document control
- Filing
- Meeting arrangements
- Administrative records
- Management support
- Project follow-up
- Daily office activities
The candidate should be able to work independently and complete tasks with limited supervision.
Required Experience
A minimum of 5 years of relevant experience is required.
Suitable backgrounds include:
- Executive Secretary
- Administrative Assistant
- Office Administrator
- Secretary
- Management Assistant
- Executive Assistant
- Administrative Coordinator
- Similar office administration roles
Previous experience supporting senior management or company executives is preferred.
Experience with industrial companies or trading companies is also preferred.
Education
A Diploma or Bachelor’s degree in one of the following areas is preferred:
- Business Administration
- Office Management
- Secretarial Studies
- Administration
- A related field
Relevant professional experience is also important for this position.
English Language Skills
The candidate should have fluent English communication skills, both written and spoken.
Good English is required for:
- Professional emails
- Business letters
- Reports
- Meetings
- Telephone communication
- Management documents
- Communication with clients and suppliers
The candidate should be comfortable writing clear and professional business emails.
Typing and Computer Skills
A typing speed of around 60–70 words per minute is required, with good accuracy.
The candidate should also have advanced knowledge of Microsoft Office.
Important software includes:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Teams
Experience with electronic document systems, ERP software, CRM systems, and electronic filing systems is also useful.
Knowledge of AI productivity tools is listed as an additional technology skill.
Personal Skills
They are looking for someone who is:
- Organized
- Professional
- Dependable
- Punctual
- Detail-oriented
- Good at planning
- Good at time management
- Good at communication
- Able to handle confidential information
- Able to work under pressure
- Able to manage several tasks
- Able to work independently
- Good at problem-solving
- Strong in follow-up work
The candidate should also maintain a professional attitude and good work ethics.
Confidential Information
An Executive Secretary may have access to management documents, contracts, reports, business correspondence, and other private company information.
The candidate must be able to handle confidential and sensitive information carefully and professionally.
Saudi Arabia and Iqama Requirement
The candidate must currently be located in Saudi Arabia.
A transferable Iqama is mandatory for this vacancy.
Candidates who are outside Saudi Arabia or do not have a transferable Iqama should confirm their eligibility before applying.
How to Apply
Qualified candidates can send their updated CV by email to:
Use the following subject line:
Executive Secretary – Jubail
Candidates should make sure their CV clearly shows their administrative experience, years of work experience, Microsoft Office skills, English language ability, typing speed, document control experience, and current Saudi Arabia status.
Frequently Asked Questions
What is the job title?
The position is for an Executive Secretary / Administrative Assistant.
Where is the job located?
The position is in Jubail, Saudi Arabia.
How much experience is required?
A minimum of 5 years of relevant experience is required.
Is a degree required?
A Diploma or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field is preferred.
Is English required?
Yes. Candidates should be fluent in written and spoken English.
What typing speed is required?
The requirement is approximately 60–70 words per minute with good accuracy.
Which Microsoft Office programs should I know?
Candidates should have advanced knowledge of Word, Excel, PowerPoint, Outlook, and Teams.
Is senior management experience required?
Previous experience supporting senior management or company executives is preferred.
Is industrial experience useful?
Yes. Experience working with industrial companies or trading companies is preferred.
Can someone outside Saudi Arabia apply?
The listing states that the candidate must currently be located in Saudi Arabia.
Is a transferable Iqama required?
Yes. A transferable Iqama is mandatory.
Where should I send my CV?
Send your updated CV to:
What should I write in the email subject?
Use:
Executive Secretary – Jubail
Before Applying
Candidates should check that their CV clearly shows their 5 or more years of administrative experience, English skills, Microsoft Office knowledge, document control experience, typing speed, and experience supporting management.
They should also make sure they are currently in Saudi Arabia and have a transferable Iqama.
Position: Executive Secretary / Administrative Assistant
Location: Jubail, Saudi Arabia
Experience: Minimum 5 years
Education: Diploma or Bachelor’s preferred
English: Fluent written and spoken English
Typing: 60–70 WPM
Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams
Industry: Industrial / Trading experience preferred
Iqama: Transferable Iqama mandatory
Location: Must currently be in Saudi Arabia
Email: jobs@al-asdaf.com
Subject: Executive Secretary – Jubail
